Organisation:

Safehire.ai Ltd

Version:

1.1

Prepared by:

Chris Albert, Data Protection Officer

Approved by:

Sean Lumley, COO & Simon Holden, CEO

Date:

2 Februrary 2026

1. Name of Processing Activity:

AI-Powered Background and Safeguarding Checks for Recruitment (including surface and dark web intelligence)

2. Purpose of this Document

This DPIA summary is intended for prospective and existing customers to provide transparency around Safehire’s AI-powered, human-validated employment vetting services.

It outlines how our technology is designed to support safeguarding, compliance, and risk-based recruitment, while upholding data protection obligations under the UK GDPR.

2A. Disclaimer (Indicative Summary Only)

This document is provided for general information and transparency only. It is not legal advice, compliance advice, or a substitute for an organisation’s own Data Protection Impact Assessment.

Each customer remains responsible, as the Data Controller, for completing and approving their own DPIA (and any associated lawful basis assessments and balancing tests) for their specific processing activities, circumstances, and risk profile. Safehire acts as a Data Processor and can provide supporting information on request, but the final DPIA conclusions and decisions sit with the Controller.

3. Overview of Safehire’s Role

Safehire acts as a data processor, performing background and safeguarding checks on behalf of customers (controllers) in regulated sectors such as education, care, legal, medical, aviation and finance. Safehire operates under the customer’s instructions and does not independently determine the purposes or legal basis of processing.

4. Nature and Scope of Processing

Safehire’s platform uses open-source intelligence and advanced AI to: